HOA Annual Meeting Reminder

HOA Meeting and Election of Directors

Contact List Released

I have recently become aware that our Heathlake contact list, of which includes emails, was shared by a board member.  I would like to personally apologize for this having happened as we committed to “respect the privacy of our neighbors” when you provided us with your personal information. As some of us transition off of the board in 2022 and hand off our responsibilities we will make sure to share the importance of keeping our information confidential and will work to ensure the same mistakes do not happen again.

You may have received emails in the past and may receive more in the future related to our community but not sourced from our website, the secretary, or other board members. If you have any questions about HOA business, affairs, or future plans, please be aware the information that does not come through a board member or www.heathlake.org may be false, fishing and or a personal opinion.

Again, I am sorry that your private information was shared and ask for you to increase your awareness on communications not sourced from our website, e-blast, or a board member. If you have any further questions or concerns about the release of your personal contact information you can reach me at president@heathlake.org

We are currently discussing if any further actions can or should be taken to prevent this from happening again in the future.

Your neighbor and president,

Stephen Read

Healthlake HOA Executive Session Meeting Minutes – January 17, 2022

The Minutes of the Healthlake HOA Executive Session Meeting for January 17, 2022, approved on May, 2022, can be found here.

HOA 2023 Budget

The updated HOA 2023 Budget can be found here.

Dues – Annual Meeting 2022

Board Meeting, Friday Oct 28

There will be a board meeting at the clubhouse on Friday October 28th at 7 PM. The agenda will include the capital plan update, 2023 dues and 2023 budget.

September 21, 2022 HOA Board Meeting Minutes

HOA BOARD MEETING AGENDA – September 21, 2022

HOA Governance Improvements

In response to learning Heathlake was not operating under an approved federal non-profit exemption in 2021 and 8 homes HOA rights being challenged by a board member in the January 2022 meeting, we have been working diligently to improve Heathlakes legal and operating status and to clarify our community members rights.

In the past quarter the board submitted a 1024-A recognition for tax exemption and in the process approved a new ACC Appointment Policy, Board Member Conflict of Interest Policy, and Additional Legislative Polices. The actual policies are below for reference and are available on our governing documents web page.

While researching the challenge to a board member’s eligibility to serve and the associated rights of 8 homes in our community, the Heathlake Community Association’s Declaration of Covenants, Conditions, and Restrictions was found. The document states the 8 homes of which were being challenged ARE part of the Heathlake Community Association and the members have a right to vote, serve and be a part of our community. The document is attached below and has been added to the Heathlake’s governing documents web page.

Governance Improvements:

  • Declaration of Covenants, Conditions and Restrictions – Heathlake Community Association
  • ACC Appointment Policy
  • Board Member Conflict of Interest Policy
  • Additional Legislative Polices

Heathlake Board Meeting – Monday May 2nd

Come join the Heathlake Board for their Meeting on Monday, May 2nd at the clubhouse starting at 7:00 PM.

We will ask all comments to be held until the end of the night as there will be an open Q and A session after the board meeting is concluded. If you would like to submit a question for the Q and A session please email Bryant Banes at secretary@heathlake.org

AGENDA

  1. Call Meeting to Order
  2. Reading and Approval of Previous Board Minutes
    • September 22, 2021 General Meeting Minutes
      • Approve Minutes
    • February 22, 2022 Special Board Meeting
  3. Reports of Board Actions Between Meetings
    1. Report on Confirmed Legal Status of Lakeside Ventures as Annexed by Woods of Lakeside
    2. Report on Insurance Review and Adjustment of Time period to April
    3. Report on Non-Profit Tax Application
    4. Landscaping Proposal
    5. Crystal & Carriage Hill Mayors Street Repair Program
    6. Clubhouse and Grounds Repairs
    7. Security Update
  4. Executive Session Summary
  5. Committee Reports/Updates
    1. ACC – Procedures Update
    2. Deed Restriction & Bylaws
    3. Security – Constable Update
    4. Clubhouse & Grounds
      • Playground
      • Pool
      • Multi-Sport Court
      • Landscaping
      • Clubhouse
      • Security
    5. Website
  6. New Business
    1. Briefing and Motion to Adopt Security Plan
    2. Briefing and Motion to Adopt Cul-De-Sac Landscaping Plan
    3. Motion to Adopt 2/22/2022 Executive Session Minutes (Board Member Eligibility)
  7. Announcements/Updates
    1. Men’s Club Work Updates
      • Trail Repairs
      • Bridge Extension Construction
      • Playground Repairs
    2. Social Club Updates
  8. Motion to Adjourn

Open Session Q and A

2021 Annual Meeting Minutes

The minutes of the 2021 Annual Board Meeting on December 1st are posted and cover a list of what the board and its many volunteers completed in 2021, a story of two Heathlake families, and the vote count from the election for the two board of director positions. The Addendum is the packet handed out at the annual meeting which includes a financial update. 

The minutes are posted under the tab: “News” > “Minutes”

You will need to “sign in” to the heathlake.org website to access the documents.

2022 Budget – Special Board Meeting – 2021 Annual Meeting Information

2022 Budget

The budget for 2022 is now posted at Heathlake.org under the “Annual Meeting – 2021” tab on the top right of the homepage. You must “sign in” in order to see this document.

To sign-in, click “Resident Sign in” on the homepage of heathlake.org or click on the “Annual Meeting – 2021” tab. Click “register” if you have not done so already, fill in the screen, and look in your email for a confirmation email from the website. It may be in your spam or junk folders. Click on the activation email link which will direct you to “log in” on the heathlake.org website.

Special Board Meeting and 2021-Annual Meeting 

There will be two meetings on Wednesday, December 1 at the clubhouse. The first meeting will be a Special Board Meeting that is open to the public beginning at 6:30pm. Two of the agenda items include: vote to pass the 10% increase in annual assessment and vote to pass the 2022 budget. 

The second meeting will be the Annual Meeting which begins at 7 pm. You will receive an information packet in the mail prepared by Graham Management concerning the Annual Meeting. 

Minutes for Regular Board meetings on website

Security Research Update and Upcoming Landscaping Maintenance Bid

The HOA has made it a priority to look into each of our services throughout 2021.  Our goal has been to optimize and improve those services while minimizing cost and maximizing the community’s benefit. Our vision is for Heathlake to be the community of choice in West Houston. The services analyzed and/or in process of being analyzed in 2021 include landscaping, communications, web services, irrigation, cleaning,  pool maintenance, trash and our security services. 

We are in the midst of researching and improving security and landscaping, our first and third largest expenses. Currently we are: 

  • Preparing and bidding out our 2022 landscaping services. This is being led by Carlton Jones, our landscaping lead, and John Trahan, our landscaping board liaison.
  • Researching our security services. This is being led by Sara Mammadova, our securities liaison and vice president, and Stephen Read, our HOA president.

Due to our Security services being our largest expense, ~40% of our budget, extensive research has been done and we’d like to share a few of our findings with you.

  • Heathlake is part of a 11 member HOA Constable co-op.
  • Heathlake is paying for 1 of the 11 deputies in the coop at a cost of $85,000.
  • The co-op states that the members share costs by means of a $ / home.
  • The average cost per home in the co-op for security services is $208 / home.
  • Heathlake contributes $245 / home to the co-op.  (Heathlake is currently receiving a reimbursement of $10,000 from another co-op participating HOA, otherwise it would be $272/home)
  • Heathlake is paying 18% more per home than the average home in the co-op.
  • The participating HOA under our contract makes up 50% of the total calls (and responses) and pays 11% of the cost. This is an average over the last 7 months.
  • Heathlake’s contracted deputy patrolled our neighborhood 45% of the time for contract checks. This is an average over the last 7 months. 

The data thus far is painting the picture that Heathlake spends more and receives less than the average homeowner participating in the co-op. Sara, Stephen and the rest of the board are currently working with the Constable, Co-Op and surrounding communities to improve the status quo. 

If you would like to participate and/or give back by assisting with landscaping, security services or any other community activity please reach out to President@Heathlake.org or Vice.President@heathlake.org

2022 HOA Dues

By now, or shortly, you will have received the HOA dues notices for 2022. Due to a procedural error and associated time constraint, the board will officially record the vote for the 10% dues increase at the December board meeting. This will be in addition to the annual meeting. These changes will be reflected in the meeting minutes. Also, please be on the lookout for the budget which will be shared in the near future. 

If you have any questions, please feel free to reach out to VicePresident@Heathlake.org

HOA Dues Comparison Research

We have focused on keeping the dues low for many years.  In my opinion, this has led to the lack of adequate maintenance and infrastructure improvements.  These, in turn, have contributed to an image of an aging neighborhood in decline. To test this theory, I gathered the sales data over the last eleven years (2010 – 2020) for several of the communities in our area and plotted them versus time.

The following data show correlation between the money available to spend and the observed price increase.

Appraised Value Range1Price/sq.ft. Increase from 2010 to 20202Number of HomesHOA DuesPoolsTennis CourtsClubhouse + Common Areas3Dues/Amenities4
Heathlake260 – 56016%312700122$43,680
Ashford (ACA)210 – 65055%932625242$72,813
Yorkshire800 – 130078%150850001$127,500
Lakes of Parkway5600 – 120014%8732600122$453,960
Village Place350 – 90048%517800142$59,086
South Briar260 – 35065%803675142$77,432
Briar Hills240 – 37059%440700122$61,600
Westchester150 – 61554%486784112$95,256
Nottingham6440 – 77065%932650152$75,725
Notes1 Appraisal Value ranges were those reported by HAR and only provide an approximate range
2 Price/Sq.ft. increases are based on actual sales values per share foot for the year 2010 and 2020
3 In an attempt to quantify amenities in some way Common Areas that require landscaping were added   to clubhouses
4 In order to get a rough approximation of the money available to care for the amenities, the HOA dues times the number of homes was divided by the sum of the amenities (Pools+Tennis Courts+ Clubhouse+Common Areas)
5 Lakes of Lakeside is a gated community with 24 hour security and is, therefore, not comparable to other communities in this table
6 Nottingham Forest also collects a substantial amount of money from $450/yr Tennis memberships that is not reflected in these numbers

Heathlake has more amenities to maintain and collects less dues to do it.  The last column shows a simplistic ratio of the dollars we collect to the number of amenities that must be maintained, and does not mean to imply that each amenity costs this much to care for.

This post was researched and written by the Heathlake board member John Trahan and edited / approved by the rest of the board (Sara Mammadova, Stephen Read, Per Voie, and Mary Puccini)