Cul De Sac Renovation Project

The first phase of the dry cul de sac renovation project is complete, being Ravenmoore, Maple Rock and Clearfork. The design features a dry creek and plants that are selected to be drought resistant and able to survive without irrigation. While the plants are hardy, they need watering for the first few months until they are established. Volunteers in the cul de sacs have agreed to use water from their external faucets for the initial watering and the watering is being done by volunteers.

The second phase of renovations include Drakemill, Ambergate and Kent Oak. Drakemill and Ambergate have large oak trees and will use the Ravenmoor design. Kent Oak will use the Maple Rock design.

Home owners on Drakemill and Ambergate have agreed to move forward on the plan. Homeowners on Kent Oak are considering the proposal. Please contact Carlton Jones at 281.782.0441 or cjones0530@yahoo.com if you are interested in providing water or participating in watering the plants.

Update courtesy of and authored by Carlton Jones.

Maple Rock
Clearfork
Ravenmoore

Crystal Hills / Carriage Hill Paving Project

As some of you may know, we began speaking with our District G City Council office last October. At that time, we got a commitment that the City of Houston would pave the entire length of Carriage Hill and Crystal Hills with concrete during the next fiscal year, which begins July, 2022. This week I got word from Kathleen Shelton, Mary Nan Huffman’s Chief of Staff, that our project is being designed now, along with several others. We should receive more information in three to four weeks.

Heathlake Summer Party is this Sunday at 11:30!

Join us 11:30 – 2:30 this Sunday, June 5 at the clubhouse. We will have music, burgers, hot dogs, drinks, sno cones, etc. A lifeguard will keep watch over the pool for those that want to swim. This event is free and open to all. Please come by, even if just for a while, to say hi to your neighbors.

June Book Club Meeting

HOA Governance Improvements

In response to learning Heathlake was not operating under an approved federal non-profit exemption in 2021 and 8 homes HOA rights being challenged by a board member in the January 2022 meeting, we have been working diligently to improve Heathlakes legal and operating status and to clarify our community members rights.

In the past quarter the board submitted a 1024-A recognition for tax exemption and in the process approved a new ACC Appointment Policy, Board Member Conflict of Interest Policy, and Additional Legislative Polices. The actual policies are below for reference and are available on our governing documents web page.

While researching the challenge to a board member’s eligibility to serve and the associated rights of 8 homes in our community, the Heathlake Community Association’s Declaration of Covenants, Conditions, and Restrictions was found. The document states the 8 homes of which were being challenged ARE part of the Heathlake Community Association and the members have a right to vote, serve and be a part of our community. The document is attached below and has been added to the Heathlake’s governing documents web page.

Governance Improvements:

  • Declaration of Covenants, Conditions and Restrictions – Heathlake Community Association
  • ACC Appointment Policy
  • Board Member Conflict of Interest Policy
  • Additional Legislative Polices

State Patrol Services to Begin June 1

On June 1 Heathlake community will begin security patrol and services with State Patrol Services.

State Patrol will provide armed patrols, vacation watch, safety escorts, and Flock camera monitoring. Should anyone need any of these services, call the below number, and save it in your phone contacts:

State Patrol Hotline: 346-441-1989

Should anyone also witness a suspicious person, action or anything else that may seem suspicious, please call the police and also report to the State Patrol Hotline.

Numbers to remember:

All Emergencies and to file a police report – 911 or 281-463-6666

Constable: 281-463-6666

Houston Police: non-emergency – 713-884-3131

State Patrol: Report suspicious vehicles, request vacation watch or escort: 346-441-1989

PLEASE report suspicious vehicles in the community. With the Flock cameras now in place, we have the ability to track and monitor suspicious vehicles and put a tag on these vehicles should they enter the community again or often. Call 911 or the non-emergency line for HPD (713-884-3131), or email VicePresident@Heathlake.org.

In the event there is a crime or suspected crime which may involve a vehicle, please CALL THE POLICE and file a police report and email VicePresident@Heathlake.org or call the State Patrol hotline to report, so we can assist in providing camera evidence for investigations.

ALARMS: Homeowners with a home security system can KEEP Precinct 5 as their alarm response. The Constables will still respond to true emergencies, our community is still a part of the Precinct 5 coverage area, general patrol services. For more info on the Constable’s response time please see the data below from Precinct 5. Alarm calls are considered priority 2 and have averaged under 4 minutes according to this report. You may also list State Patrol or HPD as a contact for alarms, however, response time will likely be slower. There is no additional fee to homeowners to list State Patrol as a contact and should State Patrol respond to an alarm call there is currently no out of pocket fee for homeowners (the call does cost the HOA an hourly rate). Should you choose to change your alarm response, please wait to change until the end of the month, as our new contract term with State Patrol is effective June 1. 

More info below graphic…

If you have an alarm system you can obtain a permit from the city of Houston Burglar Alarm Administration here

With the upcoming change, the CEO of State Patrol, Mr. Sirwan H. Muhammad sent our community the following letter:

5/10/2022 Re: New Courtesy Patrol Company for Heathlake Community Association

Dear Residents of Heathlake Community Association,

In the next few weeks, State Patrol Services will be providing courtesy patrol services to
the community of Heathlake Community Association. We will be patrolling the property 20
hours a week. Therefore, we would like to partner with the community to fight crime together.
Please be on the lookout for any suspicious vehicles, suspicious people, and suspicious activity.
We ask that you be always aware of your surroundings and never open your door to strangers.
Never leave valuables in plain sight in your car; hide them in the trunk or glove compartment. If
you need a safety escort, vacation watch, or need to report a suspicious event, we urge you to
call our patrol hotline at 346-441-1989. Please take note of important numbers below:

Emergency- 911
Houston Police non-emergency-713-884-3131
Courtesy Patrol Hotline- 346-441-1989

We look forward to working with you!
Sincerely,
Sirwan H Muhammed
CEO

Heathlake Summer Kickoff Party is a month away!

All are invited to attend our summer party on Sunday June 5 11:30am – 2:30pm. FREE We will have swimming and burgers/hotdogs….and a snow cone truck! (snow cones are for purchase)

The Heathlake Summer Kickoff party is one month away!! I had fliers at the board meeting this week as well as a post on the website. Please see the food/other sign up here. https://www.signupgenius.com/go/9040a48a8ac2fa75-heathlake

Also, I created a sign-up for the goods drive for Star of Hope homeless charity. You don’t really have to “sign up” for these donations. Just bring items from this list. But if you want to let us know what you’re bringing, then great. All the items should be new or almost new condition with zero tears or stains. Anything personal in nature (diapers, underwear, etc.) must be new and unopened.

https://www.signupgenius.com/go/9040a48a8ac2fa75-heathlake1

Evelyn Nordin eveadele@gmail.com

HEATHLAKE LADIES BINGO NIGHT

Calling all Heathlake Ladies! We will be having Bingo Night at the clubhouse NEXT Thursday, May 12th at 7PM. Bring $1 to enter each round and win prizes. Can’t wait to see everyone there!

Tree Trimming Proposal

The following is the proposal for tree trimming developed by Carlton Jons and various contractors. Shown here is the proposal from Kennedy, who were armed the work.

Flowchart of ACC Approval Process

The following was presented by Bryant Banes at the May2, 2022 Board Meeting of the HOA.

Impact of Private Security and Landscaping Renovation on Budget

The following table, prepared by John Trahan, shows how the budget will be impacted, assuming that we use 20 hours per week of private security service and the two potential option of the Cul de Sac renovations. A similar table was shown at the board meeting of May 2, 2022.

HOA Security Brief

The following is the presentation made by Bryant Banes at the board meeting held on May 2, 2022.

Cul de Sac Renovation

The following is the Landscaping renovation proposal from Zodega. It describes the proposed renovation of 7 Cul de Sacs and some minor repairs. The repairs and three of the Cul de Sacs are the first phase and are approved. The approval of the last four Cul de Sacs will follow the completion of the first three if we like the results of the first phase and all the conditions are still deemed favorable.

Summary of Capital Reserves

The following is a summary of HOA Income, Expenses and Capital Reserves from 2015, forward.

May Book Club Meeting

Heathlake Mens Club – May 2022

Gentlemen, May is here and that means another chance for us to get together, have some fun, and give back to our community. The awesome men of Heathlake showed up last month and took on some repairs of our own playground equipment (thanks to Sarah Read’s coordination). This Thursday we will continue that work as we replace the base of the children’s slide. Whether you are super handy or just want to come cheer us on with a cold drink, come out and join your neighbors! We have snacks. Come and go as needed and bring your favorite beverage.

Thursday May 5, 2022

6pm – Volunteer work starts at the playground

7pm – Happy hour at the clubhouse

Summer Party in Heathlake!

Please mark your calendars for Heathlake’s summer kickoff party. Sunday June 5, 11:30am – 2:30pm

We plan to have the pool cleaned up for the kiddos (or adults) and will have the grill fired up for lunch. This event is for everyone and is free.

We will also have a community service opportunity in connection with the party. We will do a supply collection for the Star of Hope organization. Star of Hope helps the homeless community in Houston. This is an easy and impactful way for us to do something together. Information is forthcoming.

Heathlake Board Meeting – Monday May 2nd

Come join the Heathlake Board for their Meeting on Monday, May 2nd at the clubhouse starting at 7:00 PM.

We will ask all comments to be held until the end of the night as there will be an open Q and A session after the board meeting is concluded. If you would like to submit a question for the Q and A session please email Bryant Banes at secretary@heathlake.org

AGENDA

  1. Call Meeting to Order
  2. Reading and Approval of Previous Board Minutes
    • September 22, 2021 General Meeting Minutes
      • Approve Minutes
    • February 22, 2022 Special Board Meeting
  3. Reports of Board Actions Between Meetings
    1. Report on Confirmed Legal Status of Lakeside Ventures as Annexed by Woods of Lakeside
    2. Report on Insurance Review and Adjustment of Time period to April
    3. Report on Non-Profit Tax Application
    4. Landscaping Proposal
    5. Crystal & Carriage Hill Mayors Street Repair Program
    6. Clubhouse and Grounds Repairs
    7. Security Update
  4. Executive Session Summary
  5. Committee Reports/Updates
    1. ACC – Procedures Update
    2. Deed Restriction & Bylaws
    3. Security – Constable Update
    4. Clubhouse & Grounds
      • Playground
      • Pool
      • Multi-Sport Court
      • Landscaping
      • Clubhouse
      • Security
    5. Website
  6. New Business
    1. Briefing and Motion to Adopt Security Plan
    2. Briefing and Motion to Adopt Cul-De-Sac Landscaping Plan
    3. Motion to Adopt 2/22/2022 Executive Session Minutes (Board Member Eligibility)
  7. Announcements/Updates
    1. Men’s Club Work Updates
      • Trail Repairs
      • Bridge Extension Construction
      • Playground Repairs
    2. Social Club Updates
  8. Motion to Adjourn

Open Session Q and A

Flock Security Cameras

Neighbors,

The community now has Flock cameras installed at two of our community entrances, Heathwood/Carriage Hill and Crystal Hills/Briar Forest. A third camera, at Kirkwood/Carriage Hill, will be installed upon road construction completion and traffic begins to flow through that entrance again. 

Some highlights of Flock:

  • 24/7 live capture cameras, solar powered running on LTE data, live streaming all photos to the cloud for immediate access. 
  • Immediate alerts to the Houston Police Department and Constable Precinct 5 if a vehicle plate or other unique vehicle identifier is captured in our cameras which is tagged as a wanted vehicle. This includes stickers, dents, racks, and even paper plates or other abnormalities on a vehicle. 
  • Database search features
    • Visual Evidence
      • Vehicle make, type, and color
      • License plate (missing plate, covered plate, state of the license plate)
      • Unique markers (bumper and window stickers, top and back racks)
    • Contextual Evidence
      • Timestamp
      • Number of times specific vehicle has been seen in 30 days
      • Associated vehicles
  • Actively monitor when suspicious vehicles or persons (sexual offenders with vehicle registered to them) are in our community.
  • Accounts with access are limited and all access logins are logged by both admins and police departments leading to complete access transparency.
  • HPD has a dedicated vehicle monitoring team which actively logs in and looks for various information related to investigating other cases as well as supporting evidence for the sex/child trafficking investigative teams. 
  • There are four other HOAs around Heathlake which are also now utilizing the same cameras. It has been a common theme to hear the cameras have yielded less traffic through their communities. 

Opportunities for our HOA:

By having these cameras we can also utilize them for several other things besides being a deterrent to crime and assisting our police organizations in investigations. 

  • Track how many total vehicles enter our community each day.
  • Quantify with accuracy how heavily utilized our streets are.
  • Work to build an instant text message notification system which would notify residents of a suspicious vehicle and/or person.
  • Can build database of resident vs nonresident vehicles and monitor with even more accuracy the rate of non resident vehicles.
  • Actively update the community on vehicle information trends and how the cameras are helping (if so) assist in various crime initiatives and investigations. 

Cost:

The cost of the cameras comes out to $7,725/year for two year contract total of $15,450. The HOA has the ability to cancel the contract at any time and will be prorated for the amount remaining on the contract. The per monthly cost per home is $2.06 over the 24 month period. 

The board believes these cameras will bring great value to our community, not only as a deterrent to criminals, but also gives us the ability to understand how heavily utilized our community is.

If anyone has any questions, please do not hesitate to reach out to Sara Mammadova at VicePresident@Heathlake.org.