Miscellaneous news and information. Do not use this if a post belongs in another category. This category is for “announcements” that do not fit into other categories well.
Mark your calendars for our November Heathlake Ladies Night on Thursday, November 16th starting at 7pm at our community Clubhouse: 12010 Carriage Hill Dr. Come join us as we socialize and get to know about each other. We will also be helping each other work on Christmas lists and sharing any favorite holiday recipes. BYOB and if you wish to bring a snack to share, feel free, but no pressure.
The change in the weather means its time for the annual events that we know you all have been waiting for, the Annual Homeowner’s Meeting and Elections!
The 2023 annual homeowner’s meeting will be held at 7pm on Wednesday, Dec 6. There are 2 seats on the board opening up. If you are interested in helping keep our neighborhood the wonderful place it is, please submit your nominations ASAP. Nominations will close November 15th so ballots can be mailed out to all homeowners prior to the Thanksgiving holiday.
If you would like to run for one of the open seats on the board, please send an email to secretary@heathlake.org with subject “Heathlake Board Nomination” and include your name and a brief statement that you’d like to be printed on the ballots. This statement can cover why you want to be on the board or what you would bring to the board (or both!).
The little free Library in front of our clubhouse needs your help. The mission of our Little free library is Take a book. Share a Book
Little Free Library is a nonprofit organization based in St. Paul, Minnesota. Our mission is to be a catalyst for building community, inspiring readers, and expanding book access for all through a global network of volunteer-led Little Free Library book-exchange boxes.
Our Little free Library has been extremely low in books, that means that lots are being taken out but not replaced. Can I encourage all the community to take books for the little free library? This will allow the community to be diverse and always have a book to read. If you find that there is no space please let me know and I am happy to keep them and then replenish the library when needed.
My son and I love to be part of the Little Free Library and spread the love of books.
Looking forward all your contributions.
Kind regards
David and Paula Oliveira
Mark your calendars for our October Heathlake Ladies Night on Thursday, October 19th starting at 7pm at our community Clubhouse: 12010 Carriage Hill Dr. Come join us as we socialize and get to know about each other. BYOB and if you wish to bring a snack to share, feel free, but no pressure.
Maintenance / Improvement Update
DONE A new roof on the clubhouse (the fabric awning has not yet been replaced but we’re working on it)
DONE Pressure washing Kirkwood entrance
As early as this week! Fencing replacement/repair around clubhouse grounds (this is primarily fencing in the far back)
Mid-October New plants at Kirkwood entrance (think xeriscape look)
November New card access system for gates (this should be a big improvement to residents that use the grounds)
Longer-term capital planning
Starting last year, an internal capital planning committee (of volunteer residents, led by James Healy) was formed. The group assessed the property and made a 5-year plan of maintenance items. James has spoken about this process at a couple of board meetings earlier in the year.
Additionally, the board engaged Reserve Advisors (a nationally recognized firm) to perform a “reserve study” at the recommendation of Graham Management. Kelly at Graham Management stated that very many of the properties she manages obtain a 3rd party reserve study to aid them in capital planning.
A “reserve study” consists of multidisciplined engineers to develop a detailed, comprehensive checklist to assess the condition and remaining life of all components of our community property. This is similar to a home inspection, but it is more detailed and results in a list of all property components with an estimated remaining life and projected costs to repair/replace over the next 30 years.
While our internal capital planning group nor the 3rd party reserve study are the end-all be-all, both of these exercises were extremely helpful in understanding the condition of all of our property elements, particularly which items need attention sooner. As with any exercise such as this, some points made by an inspector were dead on and some were not. It will always be the job of the board (current and future) to determine when and how to deploy capital. However, we as a board, do believe that getting multiple, comprehensive views on Heathlake property condition will aid future boards in more thorough capital planning, with hopefully some preventative maintenance thrown in.
With this said, we have been working on the 2024 budget and plan to approve a final budget at next week’s board meeting. At this meeting, we will discuss the capital improvements done this year, the few items we have planned for next year, and items that needs to be “watched” in following years.
HOA Board Meeting Tuesday, October 10 at 7pm
Agenda
I. Approval of previous meeting minutes
II. Executive action since last board meeting
III. Executive Session Actions
IV. Committee Reports
-ACC Update
-Security Update
V. New Business
-Capital Planning
-2023 Financials & 2024 Budget
VI. Adjourn
Followed by an open forum
Mark your calendars for our September Heathlake Ladies Night on Thursday, September 21st starting at 7pm at our community Clubhouse: 12010 Carriage Hill Dr. Come join us as we socialize and get to know about each other. BYOB and if you wish to bring a snack to share, feel free, but no pressure.
Mark your calendars for our August Heathlake Ladies Night on Thursday, August 17th starting at 7pm at our community Clubhouse: 12010 Carriage Hill Dr. Come join us as we socialize and share about our summer adventures. BYOB and if you wish to bring a snack to share, feel free, but no pressure.
We are planning a Kirkwood entrance refresh, a new roof for the clubhouse, and fencing work around clubhouse grounds in the fall. These have been in the budget but it has taken some time to get quotes and choose vendors. We are planning these once the heat breaks and the use of the pool declines. We will notify you of the dates work will be done as those are finalized.
Please note that the Heathlake Ladies Group will not be meeting in July. We wish everyone a wonderful summer and look forward to seeing you in August.
Mark you calendars for Heathlake Ladies Night on Thursday, June 15th at the Clubhouse, starting at 7pm. We will be reviving our BUNCO game fun! YOU DON’T HAVE TO KNOW HOW TO PLAY 🙂 We will teach you and it’s honestly as easy as rolling dice!! Come join us and get to know fellow women in the neighborhood. BYOB and if you wish to bring a snack to share, feel free, but no pressure.
The next meeting of the Heathlake book club will be on Wednesday, June 14 at 7 pm.
We will meet at BLUE WILLOW BOOK STORE at 14532 Memorial Drive at Dairy Ashford .
We will discuss the book, Lessons in Chemistry, by Bonnie Garmus.
Join us for a special evening at the bookstore!
We held our 3rd annual pool party this past weekend. It was a blast. We had more attendees than every. In fact, the pool and picnic areas were packed. We had plenty of food — grilling ~ 10 burgers and 24 hot dogs with sides. We had waters, sodas, juice. We had an adult bar with music on the deck. We also ate all the sno cones off the truck. Coincidentally, there were at least 3 new families that came to swim while the party was going on. What perfect timing to meet all their new neighbors.
Thank you to Matt Clark for the excellent music as always.
Thank you do Kim Nordin for grilling for ~ 3.5 hours straight.
Thank you to Sarah Read for advertising the event and coordinating food donations (and introducing us to the lifeguards we use each year).
Thank you to Debbie Wright and Arash Asgharian for the adult bar.
Thank you to Don Brennan and Bruce Nelson for sponsoring the sno cone truck along with me.
Thank you to all those who brought food to share, helped set up, and helped clean up. (David and Taiya Oliphant, Sarah Read, Stephen Read, Bryan Keefe, Kim Nordin, my children (against their will), Carolyn and Juan Castelblanco, Yadir Mafla, Erin Lorber, and others).
Until next year! Evelyn Nordin
If you had a great time or just wish to help the next party monetarily, you can donate at the following link. These funds will be tracked and used for community wide social events.
Click PayPal.Me/heathlakeclubhouse or use the QR code below for the Heathlake paypal account.
At the beginning of this vacation season and as a helpful reminder, we want to share some ways we can all help each other protect ourselves and our property.
Heathlake Security Incidents – Year-to-Date 2023 (as of May 31, 2023)
We have experienced two incidents of mailbox theft, one report of someone rattling a door, and a recent report of a home burglary while a resident was away. Last year, we heard of a few car break-ins (many of which had unlocked doors, but still not ok).
While these incidents are quite minor, relatively speaking for a large metropolitan area, we would like to strive for zero and definitely understand that when it happens to you, it’s a very big deal.
The components of a security program in order of the line of defense are:
1. Deterrent (visible presence of resident activity or a security program, no matter the type)
2. Prevention and Access Management (secured valuables as well as locked and secured points of entry with control over who has access)
3. Detection Mechanisms (motion lighting, phone notification of movement, alarm system)
4. Incident Response (the actions to take if an incident is occurring or has occurred)
Efforts spent in the earlier lines of defense are directly related to a reduction in incidents and the need for incident response efforts. It is far less expensive to invest in deterrent and prevention measures than it is to experience a burglary. Still, incidents still do happen, and so all components must be addressed.
What Heathlake does as a Community
1. Deterrents: Heathlake deploys visible traffic cameras at entrances (flock cameras) and has hired State Patrol for an active monitoring and visible presence in the neighborhood, which can be seen at all hours minimally 20 hours per week. State Patrol also spends extra time at homes where residents are vacationing if they are notified (vacation watch – vacation.watch@statepatrolservices.com). The HOA is also planning to place more visible signage regarding security at entrances.
2. Prevention and Access Management: Heathlake uses electronic access controls for entry points into grounds and the clubhouse. No valuable items are kept in view in any common areas. The clubhouse manager is notified anytime a person enters the clubhouse. Additionally, State Patrol has a list of “concerning vehicles” and will question any car or suspicious person on that list if they encounter them during patrol.
3. Detection Mechanisms: Due to not having any valuable items in the clubhouse and the expansive nature of the common grounds, Heathlake does not have an active alarm system other than notifications from the controlled entrances.
4. Incident Response: Again, State Patrol does look for suspicious vehicles and persons. However, in the event of an incident, residents must call 911 (for emergencies) or HPD and the Constable. Once those calls are placed, a call can also be placed to State Patrol. If they are close to the neighborhood, they will respond very quickly.
State Patrol is Heathlake’s security deterrent, prevention, and in some cases detection. But once an incident occurs, the matter must be brought to the police first and then to State Patrol.
What Residents Can Do as Individuals
1. Deterrents: Install a doorbell camera, motion lights, and security signage
2. Prevention and Access Management: Consider smart locks so that you know when and who accesses your property; install simple lamp/light timers so it seems as if someone is home (when away); turn on a radio speaker so that sounds inside the home are heard (when away)
3. Detection Mechanisms: Consider a security system (monitored or not) that will make noise upon entry; use smart devices for cameras/motion so that you receive phone notifications of activity
4. Incident Response: Follow the steps below. When you hear of an incident, check your cameras to see if you recorded anything that may be helpful to a neighbor
What to do when there is an incident
The Security Team, State Patrol, and your neighbors can collect camera data to better piece the incident together. It’s a group effort!
The Heathlake pool party is June 3 at 4:00. This is a free event. All are welcome. If you have your grandchildren with you that weekend, please bring them along. It’ll be a fun time. There will be food, drinks, music, and swimming (optional 🙂 ). If you wish to help out with the food, drinks, set-up or clean-up please click the link below to sign up.
https://www.signupgenius.com/go/70A0F4BAAA72EA1FE3-heathlake1
Mark your calendars for our May Heathlake Ladies Night on Thursday, May 18th starting at 7pm. Taya will be hosting at our community Clubhouse: 12010 Carriage Hill Dr. Come join us and get to know fellow women in the neighborhood. BYOB and if you wish to bring a snack to share, feel free, but no pressure.
Our theme for this month is:
Spring Cleaning Goods Swap!
If you have been doing some spring cleaning the last couple months, we welcome you to bring any gently used, like new items to participate in a goods swap with the other ladies. Bring your items (home goods, décor, accessories, clothes, etc) and shop the items that others bring. We ask the all items are in excellent, like new or new condition to ensure optimal shopping for all. Items left at the end of the the night can be taken back home or grouped together for donation. As always participation is optional and we will still be doing are usual socializing and mingling!
Hi Heathlake. Valentina Lares has taken over the card key administration process from Chelsea Ewton. Thank you to Chelsea for managing this for so long! And thank you to Valentina for taking the reins.
If you need card access to the grounds/pool, please reach out to Valentina Lares at valentinalares@gmail.com or 919-597-8840 (text or Whatsapp).
December Ladies NightDecember 11, 2024 - 8:55 am
November Heathlake Ladies Night – 11/19/24November 12, 2024 - 12:46 pm
October Heathlake Ladies Night – 10/17/2024October 11, 2024 - 10:07 am
September Ladies Night – 9/17/24September 12, 2024 - 4:39 pm
August Ladies Night – 8/15/24August 6, 2024 - 3:49 pm