Use this category for statutory notices – board meeting, annual member meeting, ACC nominations, board seat nomination notices, etc

HOA Board Meeting Apr 3 at 7pm

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There will be an HOA board meeting on April 3 at 7pm.

Again, we ask for nominations for residents who wish to serve on the ACC committee.  New committee members will be appointed at the board meeting.

Draft agenda:

I. Approval of previous meeting minutes
II. Executive action since last board meeting
III. Executive Session Actions, if any
IV.  Committee Reports
       -ACC Update and appointment of new ACC members
       -Security Update

V.  Financial review
VI. New Business 
       -Capital Planning & Maintenance
VII.  Adjourn

Annual Member’s Meeting Notice and Call for Board Nominations

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The change in the weather means its time for the annual events that we know you all have been waiting for, the Annual Homeowner’s Meeting and Elections!

The 2023 annual homeowner’s meeting will be held at 7pm on Wednesday, Dec 6. There are 2 seats on the board opening up. If you are interested in helping keep our neighborhood the wonderful place it is, please submit your nominations ASAP. Nominations will close November 15th so ballots can be mailed out to all homeowners prior to the Thanksgiving holiday.

If you would like to run for one of the open seats on the board, please send an email to secretary@heathlake.org with subject “Heathlake Board Nomination” and include your name and a brief statement that you’d like to be printed on the ballots. This statement can cover why you want to be on the board or what you would bring to the board (or both!).

Board Meeting Notice (and maintenance update)

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Maintenance / Improvement Update

DONE   A new roof on the clubhouse  (the fabric awning has not yet been replaced but we’re working on it)
DONE Pressure washing Kirkwood entrance


As early as this week!  Fencing replacement/repair around clubhouse grounds (this is primarily fencing in the far back)
Mid-October New plants at Kirkwood entrance (think xeriscape look)
November   New card access system for gates (this should be a big improvement to residents that use the grounds)

Longer-term capital planning

Starting last year, an internal capital planning committee (of volunteer residents, led by James Healy) was formed.  The group assessed the property and made a 5-year plan of maintenance items.   James has spoken about this process at a couple of board meetings earlier in the year. 

Additionally, the board engaged Reserve Advisors (a nationally recognized firm) to perform a “reserve study” at the recommendation of Graham Management.  Kelly at Graham Management stated that very many of the properties she manages obtain a 3rd party reserve study to aid them in capital planning. 

A “reserve study” consists of multidisciplined engineers to develop a detailed, comprehensive checklist to assess the condition and remaining life of all components of our community property.   This is similar to a home inspection, but it is more detailed and results in a list of all property components with an estimated remaining life and projected costs to repair/replace over the next 30 years. 

While our internal capital planning group nor the 3rd party reserve study are the end-all be-all, both of these exercises were extremely helpful in understanding the condition of all of our property elements, particularly which items need attention sooner.  As with any exercise such as this, some points made by an inspector were dead on and some were not.  It will always be the job of the board (current and future) to determine when and how to deploy capital.  However, we as a board, do believe that getting multiple, comprehensive views on Heathlake property condition will aid future boards in more thorough capital planning, with hopefully some preventative maintenance thrown in.

With this said, we have been working on the 2024 budget and plan to approve a final budget at next week’s board meeting.  At this meeting, we will discuss the capital improvements done this year, the few items we have planned for next year, and items that needs to be “watched” in following years.

HOA Board Meeting Tuesday, October 10 at 7pm

Agenda
I. Approval of previous meeting minutes
II. Executive action since last board meeting
III. Executive Session Actions
IV.  Committee Reports
       -ACC Update
       -Security Update
V. New Business 
       -Capital Planning
       -2023 Financials & 2024 Budget
VI.  Adjourn

Followed by an open forum

Board Meeting Notice: May 25

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There will be a board meeting at the clubhouse on Thursday, May 25 at 7 PM.

The agenda is as follows:

I. Call to Order

II. Vote to Approve Previous Meeting minutes

III. Agenda Changes/Approval

IV. Capital Planning Project Update

V. Current Maintenance Projects

VI. Finance Review

VII. Adjourn

Open Forum

If you have any items you would like to add to the agenda, please email those to secretary@heathlake.org

Board Meeting Notice: March 22

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There will be a board meeting at the clubhouse on Thursday, March 22 at 7 PM.

The agenda is as follows:

I. Call to Order

II. Vote to Approve Previous Meeting minutes

III. Agenda Changes/Approval

IV. Architectural Control Committee Appointments

V. Capital Planning Project Update

VI. Homeowner nominated items

VII. Adjourn

Open Forum

If you have any items you would like to add to the agenda, please email those to secretary@heathlake.org

Board Meeting Notice: Thursday, January 26

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There will be a board meeting at the clubhouse on Thursday, January 26 at 7 PM.

The agenda is as follows:

I. Call to Order

II. Vote to Confirm Board Officer Roles

III. Reading and Vote to Approve Previous Meeting minutes

IV. Agenda Changes/Approval

V. Review 2022 Year-End Financials

VI. Review Board Priorities for 2023

VII. Preliminary Schedule of Board Meetings for 2023

– Jan 26

– Mar 22

– May 17

– TBD for 2nd half of year

IX. Announcement of ACC Nominations to open in Feb, for appointment at March 22 meeting

X. Homeowner nominated items – see NOTE below

XI. Open forum

NOTE: Please send any topics that homeowners would like to discuss to secretary@heathlake.org before Monday, Jan 23, so they can be added to the agenda.  Please keep homeowner topics to 3 minutes maximum each.

HOA Annual Meeting Reminder

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Contact List Released

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I have recently become aware that our Heathlake contact list, of which includes emails, was shared by a board member.  I would like to personally apologize for this having happened as we committed to “respect the privacy of our neighbors” when you provided us with your personal information. As some of us transition off of the board in 2022 and hand off our responsibilities we will make sure to share the importance of keeping our information confidential and will work to ensure the same mistakes do not happen again.

You may have received emails in the past and may receive more in the future related to our community but not sourced from our website, the secretary, or other board members. If you have any questions about HOA business, affairs, or future plans, please be aware the information that does not come through a board member or www.heathlake.org may be false, fishing and or a personal opinion.

Again, I am sorry that your private information was shared and ask for you to increase your awareness on communications not sourced from our website, e-blast, or a board member. If you have any further questions or concerns about the release of your personal contact information you can reach me at president@heathlake.org

We are currently discussing if any further actions can or should be taken to prevent this from happening again in the future.

Your neighbor and president,

Stephen Read

Board Meeting, Friday Oct 28

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There will be a board meeting at the clubhouse on Friday October 28th at 7 PM. The agenda will include the capital plan update, 2023 dues and 2023 budget.

Amendment to Deed Restrictions – Update #3

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Announcement of Amendment Posting

8/14/2022

The Heathlake Community Association, Inc., vote on the proposed amendment to the Prohibition of Trade and Offensive Activities Deed Restriction has closed.   For an amendment to be approved and passed the Texas Property Code requires 67% of Owners to vote FOR a proposed.  As Owners of 82% of Heathwood Lots, 78% of Woods of Lakeside Lots, 72% of Lakeview Forest Lots, and 75% of Lakeside Venture Lots voted FOR the proposed amendment, that amendment has passed in all the Heathlake Subdivisions


The amendment to the Covenants, Conditions and Restrictions (Deed Restrictions) have been posted to Heathlake.org website, in the Governing Documents section.  Go to Heathlake.org > Sign in > Resources tab > Governing Documents. Each Subdivision’s amendment is titled “2022 – Amendment to the Declaration for [Subdivision Name].  

As has been the case since the Heathlake incorporation, Owners are allowed to lease their homes to individuals or families for single-family residential use.  Going forward, leases for Hotel or Transient-type purposes are prohibited in all Heathlake Subdivisions, except for direct rentals as part of a sale or purchase of the house.   We encourage each Owner to read the amendment and its definitions carefully.

We thank the 83% of all Heathlake Owners who participated in this vote!

Heathlake Board Meeting – Monday May 2nd

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Come join the Heathlake Board for their Meeting on Monday, May 2nd at the clubhouse starting at 7:00 PM.

We will ask all comments to be held until the end of the night as there will be an open Q and A session after the board meeting is concluded. If you would like to submit a question for the Q and A session please email Bryant Banes at secretary@heathlake.org

AGENDA

  1. Call Meeting to Order
  2. Reading and Approval of Previous Board Minutes
    • September 22, 2021 General Meeting Minutes
      • Approve Minutes
    • February 22, 2022 Special Board Meeting
  3. Reports of Board Actions Between Meetings
    1. Report on Confirmed Legal Status of Lakeside Ventures as Annexed by Woods of Lakeside
    2. Report on Insurance Review and Adjustment of Time period to April
    3. Report on Non-Profit Tax Application
    4. Landscaping Proposal
    5. Crystal & Carriage Hill Mayors Street Repair Program
    6. Clubhouse and Grounds Repairs
    7. Security Update
  4. Executive Session Summary
  5. Committee Reports/Updates
    1. ACC – Procedures Update
    2. Deed Restriction & Bylaws
    3. Security – Constable Update
    4. Clubhouse & Grounds
      • Playground
      • Pool
      • Multi-Sport Court
      • Landscaping
      • Clubhouse
      • Security
    5. Website
  6. New Business
    1. Briefing and Motion to Adopt Security Plan
    2. Briefing and Motion to Adopt Cul-De-Sac Landscaping Plan
    3. Motion to Adopt 2/22/2022 Executive Session Minutes (Board Member Eligibility)
  7. Announcements/Updates
    1. Men’s Club Work Updates
      • Trail Repairs
      • Bridge Extension Construction
      • Playground Repairs
    2. Social Club Updates
  8. Motion to Adjourn

Open Session Q and A

Heathlake’s Proposed Amendment to “Prohibition of Trade and Offensive Activities” Restriction

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Please remember to vote on the proposed amendment to the Heathlake Association’s Deed Restrictions. If you need more information, please refer to the presentation on the website. To access the presentation, click here .

If you need a ballot, or have questions regarding the proposed changes, please contact Kathy Clark at clark.kathryn54@yahoo.com.  (Additional Deed Restriction Committee members are listed in the presentation.  They, too, will be happy to answer your questions or bring you a ballot.)

To access the presentation, you need to Sign-in to the Heathlake Website. If you are not registered, go to “Resident Sign-in” and then to “Register”. Fill the information and click on “Register Your Account” at the bottom of the form. You will receive an email to confirm the registration. Make sure that you check your “spam/junk” folders since many times the email is redirected to those folders. If you still have problems logging in, contact Piero Puccini at ppuccini.pp@gmail.com.

2022 Budget – Special Board Meeting – 2021 Annual Meeting Information

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2022 Budget

The budget for 2022 is now posted at Heathlake.org under the “Annual Meeting – 2021” tab on the top right of the homepage. You must “sign in” in order to see this document.

To sign-in, click “Resident Sign in” on the homepage of heathlake.org or click on the “Annual Meeting – 2021” tab. Click “register” if you have not done so already, fill in the screen, and look in your email for a confirmation email from the website. It may be in your spam or junk folders. Click on the activation email link which will direct you to “log in” on the heathlake.org website.

Special Board Meeting and 2021-Annual Meeting 

There will be two meetings on Wednesday, December 1 at the clubhouse. The first meeting will be a Special Board Meeting that is open to the public beginning at 6:30pm. Two of the agenda items include: vote to pass the 10% increase in annual assessment and vote to pass the 2022 budget. 

The second meeting will be the Annual Meeting which begins at 7 pm. You will receive an information packet in the mail prepared by Graham Management concerning the Annual Meeting. 

2022 HOA Dues

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By now, or shortly, you will have received the HOA dues notices for 2022. Due to a procedural error and associated time constraint, the board will officially record the vote for the 10% dues increase at the December board meeting. This will be in addition to the annual meeting. These changes will be reflected in the meeting minutes. Also, please be on the lookout for the budget which will be shared in the near future. 

If you have any questions, please feel free to reach out to VicePresident@Heathlake.org

Election of new board members

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The 2021 Annual Meeting will be held on Wednesday, December 1, at 6 pm. The board will inform you of the venue closer to the date–clubhouse, clubhouse grounds, zoom (online) or other location. The purpose of the Annual Meeting is to elect two (2) Board members to serve two-year terms starting January 2022, and to discuss the affairs of the Home Owners Association. 
 
If you would like to run for a position on the Board, please contact us before November 1st, 2021, so that we can place your name on the absentee ballot that will be sent to all property owners for voting purposes. Your name, property address and brief explanation for the reason why would you like to be on the board, can be sent by email to andjelat@grahammanagementhouston.com, by mail to 2825 Wilcrest Dr., Suite 600, Houston, Texas 77042, or by fax at 713-334-5055.